Industry: Professional Services

Sage 200 Approvals

Sicon Approvals is a locally installed, web-based application designed specifically for real-time integration with Sage 200.

Multiple modules are available but you only need to buy user licences once, so the product can quickly become the hub of your remote processing into Sage 200.

PKF Smith Cooper Systems has extensive skills and experience with this product and has successfully implemented it in various application areas including remote Service Management, Schools, Care Homes and even a Zoo!

Crucially, we also support and implement the product fully in house and do NOT back our support or projects off to Sicon as many other Sage partners do.

Sicon Approvals Purchase Requisitions

Sicon Approvals Purchase Requisitions is by far the most popular Sicon Approvals module.

Non-Sage users are able to raise purchase requisitions using Sage 200 suppliers, nominal codes, stock items or free text items, Projects and budgets.

Budgets and nominal codes are allocated per user providing a variance view restricted to that user’s area of the business.

Documents can be easily attached to support the request and can be stored against the PO in Sage should the request be successful.

Once the order is approved the system will then automatically create purchase orders into Sage 200 to be progressed as normal

Sicon Approvals is a fantastic module which in an appropriate environment, can add massive value to your investment in Sage 200.

If you would like to arrange an onsite demonstration of Approvals, an initial WebEx overview or would simply like to find out a little more of how Approvals could work for your business, then do not hesitate to contact us via [email protected] or give us a call on 01332 959008

Sicon Projects for Sage 200

Project Accounting or Job costing is accounting which tracks the costs and revenues by “job” and enables structured reporting of profitability by job. As you would expect, Sage 200 allows job numbers to be assigned to all cost and revenue transactions that are entered into the standard system.

Sicon Projects has a very wide variety of application areas and the ability to create custom job management tabs and fields provides users with the flexibility to manage their jobs effectively using language and terminology appropriate to their own company or industry.

Within the Job Costing module, there are multiple levels that you can include in your planning: phases, stages and activities and you can report and budget at any level. Again, the module is highly flexible and structures can be as simple or as complex as required.

Features Explained

Integration with Manufacturing
Works Orders can be created and booked to a Job allowing WIP to be reported at all stages of the production process.

Runs for all Sage users and Sage Companies
Can be used on multiple Sage companies at no additional cost and is available to all users you allow like any other module

Fully integrated with Sage 200 modules
Purchase invoices can be linked to multiple jobs and cost headings.  Each SOP & POP line can be linked to a separate job and show as commitments.  Stock issues and returns can be made direct to jobs at all levels.

Job enquiry and management screen
Provides a simple view of any or all jobs, showing all costs and revenues.  Drill down to detailed transaction history. Instantly identify outstanding commitments against budget as well as actuals.

Work In Progress (WIP) management & Job Profitability
Provides a detailed WIP listing and summary total for each job.  Detailed reports are provided with the product but PKF Smith Cooper Systems can amend these to suit your exact business requirement

This chart highlights how easily Sicon Manufacturing fills in the gaps of Sage 200 – the green boxes are Sage 200.

Time & Expense Recording
Record directly into job costing, import via spreadsheets or via Sicon Approvals modules.

System Requirements
Sicon Projects runs as an additional Sage 200 module so has no additional requirements. As the Approvals module is web facing there are some considerations in this regard.

If you would like to find out more about Sicon Projects and how it can work for you, contact us via the enquiry form or give us a call on 01332 959008

Sage 200 Contract Management

Key Features Explained

Here is a list of some of the key features of Sicon Contracts Management for Sage 200, the full range of features are detailed below.

Fully integrated within Sage 200 & easy to use
The Sicon Contracts module is operated entirely within the Sage 200 environment and the Screens and processes have been designed for non-IT users.  Contracts are quick and simple to set-up, just one click will create a contract.  Specific information can be recorded against each contract such as:

  1. Start Date
  2. Type of Contract
  3. Frequency of billing
  4. Frequency of visits
  5. Contract Review Date
  6. Payment type
  7. Deferred revenue management for annual contracts
  8. Date contract lost & reason codes

Contract enquiry and management screen
Provides a simple view of any contract, showing all costs and revenues.  Drill down to any detail or transaction history.

A full set of amendable reports available
Reports are designed in the Sage report designer and are all amendable.  Reports include:

  1. Full contract list with selection criteria
  2. Contract renewal report
  3. Contract review report
  4. New contracts and cancelled contracts report

Runs with Multiple Sage Companies
Can be used on multiple Sage companies at no additional cost.

More Features

  • Installed and maintained within Sage 200.
  • Available to all users and within all Sage Companies at no extra cost.
  • Manage the renewal reminders and invoice processing of recurring contracts.
  • Invoicing periods can be set to any divisible duration of the contract, e.g. monthly, quarterly, annually.
  • Each sales order and invoice includes the period of cover (from and to dates) clearly defining the billing duration.
  • Manage deferred income and costs and the associated monthly nominal postings from balance sheets to profit and loss.
  • Process contract amendments to generate invoices or credits to adjust the contracts midterm.
  • Setup renewal pricing and changes ahead of the renewal process to allow printing of the reminders with new details.
  • Sage 200 report designer based amendable layouts and reports are available for contract reminders and contract analysis.
  • Create sales orders with contract details included and automatically create new contracts when sales orders are saved.
  • With the addition of the Sicon Job Costing module, it is possible to analyse the profitability of the contract.

If you would like to find out more about Sicon Contracts Management and how it can work for you, then do not hesitate to contact us via [email protected] or give us a call on 01332 959008