How Sage Intacct Helps Construction Firms Stay Profitable

Sage Intacct Construction

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Project & Resource Planning

As the costs of labour and materials seem to constantly go up, strong planning and realistic budgeting becomes increasingly important to set your projects up for success from the start.

Sage Intacct Construction gives you the tools to plan resources properly and build a clear project structure which everyone can work from.

Project Setup

• Build projects with parent-child structures, task budgets, hierarchies and cost codes at every level
• Use real costs from previous projects for accurate bids
• Convert estimates into live projects without re-entering data
• Create custom project types and statuses to match how you work

Resource Management

• Tag employees with skills, certifications and roles
• View staff availability and annual leave in one place
• Set budgets by resource and get alerted to overruns
• Assign people and materials to project phases

The result is less admin, better inter-department collaboration and fewer surprise costs mid-project.

Capturing Time & Expenses

Getting a true picture of how much a project costs depends on field staff capturing time and expenses accurately. But as they’re often busy keeping clients happy, admin can sometimes end up at the bottom of the pile.

The timesheet, approvals and expense features in Sage Intacct Construction are accessible anywhere, even on mobile devices, and take away a lot of the hard work.

Expenses

• Staff can submit receipts, mileage and other charges on the go
• Handles multi-currency reimbursements and company card charges
• Each entry is automatically tagged billable or non-billable

Tracking Budgets & Utilisation

Spreadsheets usually only tell you how profitable a project was after it’s finished, and even then, it takes a lot of manual data input to find out.

With Sage Intacct Construction, costs are allocated straight to the relevant projects, so you can see how much you’ve spent at any time and course-correct if needed.

Job Costing

• Extracts data from invoices and allocates to the relevant projects
• Apply hourly and salaried rates per employee for accurate margins
• Assigns cost codes to every transaction to categorise project expenses
• Distributes indirect costs across projects automatically

Budgets & Actuals

• Posts actuals directly to budgets once they’re approved
• Tracks spend against budgets in real-time
• Link hours worked and expenses to see true profitability
• Group GL accounts to create clear project summaries

This provides Project Managers with an easy way to monitor their project’s finances and guide decisions on staffing, resources, subcontractors and more.

Overall Financial Performance

Projects generate plenty of useful data, but it’s often underutilised because it’s spread across different systems and difficult to consolidate.

In Sage Intacct Construction, every transaction is tagged with dimensions, so you can easily sort, view and filter reports and dashboards to find the information you need.

Dashboards

• Shows real-time financial and operational performance
• Role-specific dashboards show relevant data to different team members
• Filter by project, client, service or custom dimensions

Reporting

• Includes 25+ pre-built reports specifically built for construction
• Generate project-level and consolidated statements on demand
• Schedule reports to run automatically and email to the right people

That means less educated guesses and more informed decisions. You can also see which projects, clients and services make the most profit, so you know where your time is best spent.

Accurate & Timely Invoicing

Manual invoicing and missing data can lead to invoicing errors, delayed payments, and worst-case scenario, difficult conversations with clients.

With Sage Intacct Construction, every transaction is captured as you go, invoices are generated for you, and source documents are easily traceable.

Billing Methods

• Supports milestone, schedule, percentage completion or project completion
• Triggers invoices when project milestones are reached
• Set billing limits based on agreements with the client

Pricing Controls

• Markup rules apply the right percentage to qualifying transactions
• Up-to-the-minute totals appear directly on your invoices
• Changes to rates, quantities and amounts are logged for auditing purposes

Invoice Generation

• Use the pre-built invoice templates or create your own
• Create split or consolidated invoices by project or location
• Include time, materials, expenses and all related costs

You wait long enough to get paid in the construction industry. Don’t let manual, error-prone invoicing processes cause further delays.

The open API enables integrations with construction, time tracking, expense, payroll and workforce scheduling systems. You can choose from pre-built integrations with popular solutions such as Procore, Expensify and Salesforce, or build your own bespoke integrations.

There are additional modules available to further extend the functionalities. For example, Sage Intelligent Time is a timesheet entry tool which is popular for construction and accessible anywhere. It uses AI technology to suggest timesheet entries based on email and calendar activity, making submitting timesheets quicker and easier.

Contact Us

Imagine working in a construction firm where costs are automatically allocated to the correct job, invoices are sent promptly, and you always know how your projects are performing. That’s just business as usual for Sage Intacct Construction users.

We have a team of accredited consultants who understand both the software and the construction industry inside out. If you’d like to see how Sage Intacct Construction could work for your business, contact us today.