How a business manages its cash can be the difference between its success or failure.
Sage Intacct’s cash management features can help improve visibility across all the important activities under this umbrella, giving you more time and extra reassurance that you’re doing things right.
This article gives you a closer look at the various parts of cash management within Sage Intacct.
(Click any of the screenshots on this page to enlarge the image for easier viewing)

Bank Payments in Sage Intacct
Account Types in Sage Intacct
There are three main types of accounts in Sage Intacct: Current Accounts, Savings Accounts and Credit Card Accounts.
You can control permissions for these within your company as well as set them up at a top level to share across multiple companies.
Current Account
- Can do manual payment
- Can do Funds Transfer
- Can make deposits
- Can reconcile
- Can connect Bank Feed
- Can use cheque function
- Can make and receive payments
Savings Account
- Can do Funds transfer
- Can make deposits
- Can reconcile
- Can receive payments
Credit Card Account
- Can reconcile
- Can connect Bank Feed
Transaction Types in Sage Intacct
Funds Transfer
As it sounds, this is the transfer of funds from one cash account to another. Current accounts and saving accounts are both classified as “cash accounts”.
Important: If your banks are all at entity level, you won’t be able to transfer funds between them. This is why we’d normally recommend setting up banks at the top level instead, restricting to certain entities afterwards.
Manual Payments
Manual payments can be used if:
- You receive an AP purchase invoice, or there’s no AP purchase invoice entered in Sage Intacct and you need to print a cheque or record a payment.
- You unexpectedly receive a cash-on-delivery package and pay the delivery person with a handwritten cheque.
- A supplier calls you about an overdue AP purchase invoice that you never received, and you paid the AP purchase invoice over the phone with a credit card.
Deposits
Making a deposit is usually the next step when you receive payments into an undeposited funds account for Accounts Receivable invoices and advances, as well as other receipts created in Cash Management.
To find each of these account types, click Cash Management > Accounts, followed by the account type you want to look at.
If they’re all at the top level, you should see associated accounts when you click on the section.

You can edit account information on the next screen – including the rule set that applies to it.

Rule Sets
Rule sets define how to match and create transactions for reconciliation in Sage Intacct, based on bank data from an import file or a bank feed.
You can’t reconcile an account with an import or bank feed unless it has a rule set.
Rules are assigned to rule sets, and rule sets are assigned to one or more bank or credit card accounts.
You can use the same rule in multiple rule sets, and assign the same rule sets to multiple accounts.

Matching Rules
Matching rules do exactly what it sounds like – using rules to match transactions in Sage Intacct. Transactions that have the same amount, date or payee can be matched automatically.
If you don’t want the matching rule to apply to every transaction indiscriminately, you should filter the data (which you can do by date, name, and department amongst other variables).
You can also edit how transactions are grouped – either by document number or by posting date.
This area also uses matching conditions. These are based on the total value of the group of transactions you have filtered. These conditions will then compare this total against a single transaction. For example, the total amount of a group of transactions must match the total amount of the corresponding bank transactions in order to create a match.
These settings allow you to make the matching process as strict or as lenient as needed. So, you can require the document number, amount, and description to be identical, which would make the criteria very strict. This approach may result in fewer automatic matches, as descriptions are often similar but not exactly the same.
Alternatively, you could choose to match transactions based only on amounts and document numbers. This would likely result in a higher number of automatic matches.
How It Works
Rules will run, checking transactions, when the following things happen:
- You access the account reconciliation page.
- You import a bank file.
- Bank transactions arrive in Sage Intacct from a bank feed.
You can reverse matched transactions.
Creation Rules
Creation Rules automatically create transactions that match your bank transactions.
A common use case is for payroll transactions. If your payroll provider’s transactions are consistently reflected in your bank statements, you can set up a rule to categorise these transactions and direct them to your payroll account.
Once generated, journal entries will be placed in a draft state. This means you can review them later, effectively streamlining the process.
Things to Consider
- Creation rules require a filter for bank transaction posting dates. This prevents undesired transactions from being created before that date.
- Use operators like “begins with” and “contains”- e.g. creating matching journal entries for transactions with a description of “fee” or “deposit”.
- When creating credit card transactions, you can filter by transaction type to create either a bank debit or a bank credit, depending on your needs.
Editing Rule Sets in Sage Intacct
Click Edit on the account you want to edit, and scroll down to Accounting Information, where you should see a dropdown labelled Applied rule set.
Click this dropdown, then View.

Clicking this will take you to another screen, where you can see more details of the rules within the rule set.

Bank Feeds and Bank Reconciliation in Sage Intacct
Bank Feeds
Connecting Your Bank Feed
Connecting a bank feed has three steps:
- Navigate to Cash Management > All > Current Account > Edit > Banking Cloud
- Select your banking provider, using the search function if needed.
- You will be taken to your bank to enter authentication credentials and complete the process.

Bank Reconciliations
Where you reconcile an account to is dependent on a few things:
- Whether the account was created at the top level or in an entity – as you should perform your reconciliation in the same area that your account was created in.
- Whether or not there are restrictions set up for the account – as this will affect the user’s ability to perform a reconciliation, e.g. if you set up the banks at the top level and a user can only access the entity level, that user will not be able to perform a bank reconciliation for that bank.
There are three ways to reconcile an account:
- Manually
- By importing a bank file – most banks will provide a CSV you can import
- Bank feeds
Transactions can be in one of three states:
- Matched
- Partially Matched
- Unmatched
To access the Bank Reconciliation screen, go into Cash Management > Reconciliation > Bank.
On the next screen you see, select which account you want to reconcile from the drop-down box.
If you have a bank feed, most of the boxes will be filled in automatically, but if you don’t, you can insert relevant dates and balances manually.
From here, you’re also able to import bank transaction CSV files and see what rule sets are being applied to the reconciliation.
If you’re okay with all the information displayed on this screen, click Continue.

This will take you to the Reconcile bank account screen. At the top of this screen, you’ll see information on your transactions, like how many are unmatched and their value. There’s also information on your bank feeds if one is connected, and a running total of how much still needs to be matched.
As you’ll be able to see in the screenshot, just below this top line, you can switch between Intacct and Bank. The Bank side includes your bank feed, whereas the Intacct side includes anything you’ve paid, or received a payment for.

Dealing with Incorrectly Matched Transactions
On the Intacct side, click into the State dropdown and select All, then the Apply filters button on the left of your screen.
If you think that an amount has been matched incorrectly, tick it on the far left, and either click Clear Transaction followed by Unmatch Transaction. From here, you can re-match it correctly.

Journal Entries
Find the account you want to add a journal entry to. At the end of the row, click Action > Journal Entry. Most of the boxes will be filled in automatically, but you can edit the type of journal, the account the journal posts to, and other information if you want.

Frequently Asked Questions
- Do funds transfers need to be on the same entity? Yes – the banks would need to be on the same entity, which is why we recommend always putting your banks on top level, rather than at entity level.
- What do I do if I can’t find my bank feeds? Get in touch with us – we can let Sage know and they’ll handle the process of getting the bank added to their system.
- What happens if there are contradicting rules in a rule set? Rule sets apply rules from the top down – so the rule at the top of the set would be applied first, and so on.
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