How One Charity Saved a Week Every Month with Smarter Reporting

Monthly Reporting in Sage Intacct

Imagine what you could do with an extra week every month. Complete a training course? Enjoy proper lunch breaks? Finish work on time?

For one of our clients, that dream is a reality. It used to take them 5 – 7 working days of manual grafting in spreadsheets to put together monthly reports. Now it takes just a few minutes, thanks to the power of Sage Intacct.

If you’re a Finance Manager juggling multiple locations and painful monthly reporting, this one’s for you.

Meet The Client

Our client is a well-established charity with locations dotted across the UK. Each month, their finance team had to gather all the data from every site and combine it in spreadsheets for the management team. It was a time-consuming, error-prone process that left very little room for analysis.

They were already using Sage Intacct, so knew there had to be a better way – that’s when they approached us for help.

About The Project

After getting to know their requirements, we recommended 5 reports which cover all the data that’s important to them; while unlocking a new level of detail they couldn’t achieve before:

• Custom P&L: A clear view of net profit after comparing revenue and expenditure.
• Custom cashflow by location: See how each site is performing.
• Fundraising summary: Track income and spending from fundraising activities.
• Retail review: Monitor revenue across all retail locations.
• Rolling forecast: Combines actuals with budget projections for the rest of the year.

Due to the client needing the reports urgently, we created the reports for them on video calls so they could watch and learn how to create and edit reports themselves in the future.

The Final Results

Now, instead of spending a week building reports, the finance team schedules them to run automatically in Sage Intacct, taking up less time.

As the platform allows them to have all locations on a single database, the data from every location flows straight into reports without any manual input. Meaning they can be confident that reports are free of mistakes.

Custom dashboards also allow key stakeholders to keep an eye on important data such as revenue and expenditure throughout the month. This gives them a more proactive approach to reviewing performance and making strategic decisions.

Overall, Sage Intacct has allowed the client to spend less time building reports, minimise mistakes and generate more insights from their financial and operational data.

More About Sage Intacct

Here’s why Finance Managers love Sage Intacct’s reporting tools:

• Over 150 pre-built reports out of the box: To help you get up and running in no time.
• Schedule reports to automatically run and send: No need to email the reports every month.
• Endless customisation options: Generate the insights you need exactly how you want to see them.
• User-friendly builders & wizard: Make building reports quick and easy, no coding needed.
• Combine financial, operational and KPI data: Bring together data from across the whole business.
• Drill down to source transactions: Quickly investigate discrepancies without wading through data.

Ready to Reclaim Your Time?

If your team is spending days every month building reports, it’s time for change. Let us show you how Sage Intacct could transform your monthly reports.

Get in touch and we’ll arrange a call to walk you through the tools in action.

For more information about Sage Intacct, please complete the enquiry form.