Sage Intacct Recurring Invoices
If your business sends out the exact same invoices month after month like Groundhog Day, you’ll know that generating each one manually takes up a lot of time and resources.
That’s exactly the challenge one of our clients faced. As a rapidly growing environmental services provider, they needed a smarter way of managing ongoing contracts.
In this article, we’ll go into more detail about the project, how recurring invoices came to the rescue and why they’re the best option to streamline subscription management.
Meet The Client
Following a successful migration to Sage Intacct and the addition of AP automation, this client turned to us again – this time to tackle the growing complexity of contract billing.
With over 20 entities (and counting) across the UK and Europe, plus around 7,000 contract schedules, there are a lot of invoices that need to be sent out monthly or quarterly.
Prior to this project, their accounts team had to manually generate each invoice. This was taking up valuable time and leaving room for error.
The Project: Automating the Routine
Our consultants recommended AR Recurring Invoices to simplify and automate the process. We developed a custom API tool which allowed the client to import recurring invoice templates, so they could get up and running in no time.
Now, any new contracts can be set up in advance, so invoices are generated automatically. This has realigned the finance team away from repetitive chores to more strategic, valuable tasks.
How AR Recurring Invoices Work
The AR Recurring Invoices feature automatically generates sales invoices based on a set template and schedule.
When creating recurring invoices, there’s a range of settings to choose from, including:
- Invoice – enter invoice details, including customer information, payment terms and assign dimensions for easy tracking and reporting.
- Payment – preset how the payment will be processed, including payment method, currency and what bank account the funds should go into.
- Schedule – choose when you want the invoices to start, how often and when they should stop.
Need to put a customer on hold? Simply mark the schedule as inactive to suspend invoices and turn them back on whenever you need to – like a flip of a switch. If a customer cancels, the schedule can be deleted entirely.
There’s a variety of scheduling options to suit different needs. Invoices can repeat for a set number of days, weeks, months, years or at the end of the month. The schedule can end on a set date, after a certain number of occurrences or indefinitely. The choice is all yours.
Results: Faster, Smarter, More Accurate
Since implementing recurring invoices, the client can get invoices out quicker while ensuring the details are correct. This not only saves time but also reduces the number of invoicing queries and corrections needed to fix mistakes.
They’re also enjoying a number of other benefits, including:
- Reducing typos, miscalculations and missed invoices
- Eliminating time spent manually generating each invoice
- Ensuring invoices are sent out on time, giving customers more time to pay
With everything managed in Sage Intacct, the client now has full visibility of revenue predictions across all entities.
As a result, they have more information at their fingertips when making business decisions, such as forecasting what materials and manpower they need to cover expected demand.
Let’s Talk About Your Business
If your team is spending too much time on repetitive invoicing tasks, let’s explore how Sage Intacct Recurring Invoices can make things easier. Whether you’re already using the platform or considering a move, our experts are here to support you.
To find out more about Sage Intacct and Recurring Invoices, fill out the enquiry form.
Interested to know more about our Sage solutions?
Call 01332 959008 or enquire online today
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