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Sage 200 Year End Support

Run your year end, confidently

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General Enquiries

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Year end is a critical time for all businesses and can be daunting

Take the stress out of executing your year end with our Sage 200 Year End support service.

Typically, businesses manage their accounts over a defined time frame, deemed the financial year.

This period usually spans 12 months and Sage 200 is designed to follow this structure.

When should you run your year end?

The timing should be agreed upon with your accountant. Ideally, you’ll complete the year-end process once all transactions for the current year have been posted and all checks are finished. This doesn’t need to happen exactly on your year-end date. In Sage 200, you can even enter transactions dated in the new year before completing the year-end procedure.

How to prepare for year end?

At the close of each financial year, it’s important to ensure your accounts are accurate, gather any data required for statutory reporting, and transition Sage 200 into the next year.

12 Steps to a smooth year end...

To help you with a smooth year end, we've broken down the routine into 12 steps, with some guidance on when each tasks needs completing:

1. Before running the Year End:

  • Confirm you are ready to process the Year End
  • Print Financial Statements
  • Close Accounting Periods
  • Take Pre-Year End Backup

2. Performing the Year End:

  • Run the year end routine

3. After running the Year End:

  • Take Post-Year End Backup (Optional)
  • Print Opening Trial Balance and Nominal Year End Report
  • Review Opening Balances
  • Resolve any discrepancies associated with the Opening Balances
  • Check Accounting Periods
  • Open Accounting Periods
  • Update Waiting Postings

PKF Smith Cooper Systems Year End Support Options

If you are an existing customer, please contact the support team for more information. If you are not yet a PKF SCS customer, please contact the sales team to discuss your support contract in more detail.

  • PKF Homepage Sage Options Sage Icon

    Option One

Pre-year end back up
  • Manual back up of your live company at an agreed time before the year end is executed.
Archive Company
  • The year end archive company created from the manual back up
Assistance in Processing the Year End
  • Guidance through the year end process
Notice Required
  • Please provide a minimum notice of 1 week before the dae and time you wish to carry out your year end*
Required Information
  • The name of the year end archive company to be created
  • A list of usernames that requires access to the archive company
  • PKF Homepage Sage Options Sage Icon

    Option Two

Pre-year end back up
  • Overnight backup. In advance of your appointment the support team ensures you have a maintenance plan, which is operational and includes a back up task**
Archive Company
  • The year end archive company created from the overnight back up and then advise the next available dates to create the archive company
Assistance in Processing the Year End
  • No assistance required
  • Please note this option requires your to run the year end routine first thing in the morning to ensure that back up data is up-to-date
Notice Required
  • Please provide advances notice of the date you plan to run the year end routine
Required Information
  • The name of the year end archive company to be created
  • A list of usernames that requires access to the archive company
  • PKF Homepage Sage Options Sage Icon

    Option Three

Pre-year end back up
  • Manual back up of your live company is conducted by your IT department
  • Our support team can supply a video guide on how to take the back up, restore and create the archive year end company***
Archive Company
  • Your IT are responsible for creating the year end archive company from the manual back up
  • You, or a colleague, are responsible for completing the year end process
Assistance in Processing the Year End
  • No assistance required
Notice Required
  • n/a
Required Information
  • n/a

*This request will be satisfied on a first come, first served, basis. Appointments are limited each day to maintain support cover between 9:15am and 4:30pm. If choosing Option 1, please keep in mind that as we approach Year Ends that occur towards the end of March and April, we require a minimum of 2 weeks' notice, as opposed to the usual 1 weeks' notice.

**It is recommended the backup taken by the overnight Maintenance Plan, and used for the Archive company, is moved to a safe location outside of the Maintenance Plan clean-up facility where it can be retained in line with the retention period of your accounting records.

***You (or your IT) will need to have full access to SQL Server Management Studio and must be a System Administrator user of the Sage system.