Care Home Accounting Software

Enhance your growth with automation and real-time visibility

The Care Home sector is rapidly expanding.

With people living longer than ever, the UK’s ageing population is significantly impacting social care provision, leading to a growing demand for care home spaces.

Sage Intacct is the ideal solution for Care Homes and Care Home groups aiming to expand. Designed to free you from the burden of manual processes and provide real-time financial visibility to enable quick, informed decision making.

Whilst providing superb cost controls for every aspect of an individual home, Sage Intacct also scales with your growth; Providing deep analysis across one or multiple entities along with simple, but powerful, intercompany and consolidation facilities as standard functions.

Supporting businesses across the UK

Ideal for companies with:

Needs for a scalable solution to support growth plans now and in the future
Reduce reliance on manual processes
Make smart and data-backed business decisions

Key Software Features

100% cloud native solution
Customisable and real-time reporting
Key automations that reduce manual processes
Strategic decision-making with an extensive range of reports, giving you a granular view
Role-specific views and dashboards
Complete control and understanding over your finances for optimal forecasting and budgeting

Conquer Complexity

Care homes often operate across multiple locations or entities, making it challenging to achieve a unified financial view. The combination of diverse income streams and multiple entities adds a unique level of complexity.

The central finance team must allocate bills and payments accurately across various homes, legal entities, and residents. In addition to managing residents funded by multiple sources – such as NHS, insurers, and several relatives all contributing towards various services from pay TV to physiotherapy.

The complex nature of this process equals a large risk of human error. When one invoice can require adjustments to be made to a dozen journals, it’s a question of when, rather than if, a mistake will be made.

Sage Intacct for care homes focuses on minimising human error by flagging abnormal data entries using machine learning. Its extensive automation and AI-powered assistance allows you to spend less time data checking and more time making strategic decisions.

Breakdown Budgeting and Reporting

Accurate and intentional growth plans are impossible with unreliable data. The finance function can’t focus on big-picture, strategic goals when bogged down by manual processes.

Sage Intacct for care homes provides real-time views of all your entities as and when you need them. It includes hundreds of out-of-the box, multi-dimensional reports and dashboards, all customisable to meet business and individual needs.

The granularity and obscurity of these reports is unlimited. Non-financial data, such as Resident’s headcount or bed occupancy, can be incorporated into your financial reports so you can seamlessly compare your financial performance relative to your statistical data.

More examples of how you can use Sage Intacct’s reporting features for your Care Home are:

Breaking down your revenue by fee income, locations, 1:1 Care Revenue and more
Report based on a location not just one entity
Easily add new entities, create location-specific dashboards, and keep sensitive data safe for reporting managers to view using permission controls
Care homes in different regions can be subdivided into locations, even if they belong to different entities, to allow for location-specific reporting and analysis

Not only that, but Sage Intacct Forecasting and Planning offers enhanced, intuitive, budgeting tools. Designed for collaboration between Finance and Operations teams, it’s not just for finance professionals.

Sage Intacct’s budgeting and reporting capabilities for Care Homes allow you to compare performance against budgets and predict future outcomes, enhancing your strategic growth plans and equipping your teams with the visibility needed to grow your organisation.

Adopt AI and Automation

In your current system it is likely that staff are completing repetitive and frustrating work when they could be adding real value to the team and serving the business growth objectives.

Sage Intacct’s intuitive automation technology automates time-consuming accounting processes – saving you hours every week. From automated workflows and scheduled reports to simple cash management and an AI-powered general ledger that detects anomalies for you.

Sage Intacct can autonomously process invoices from your medical equipment, furnishing or catering suppliers using OCR scanning and match them to Purchase Orders using two, or even three way* matching via an integration.

AI-enabled forecasting helps you manage resources and plan for growth, so you can make the right decisions today to achieve your future ambitions.

Sound Security and Data

Data is sensitive and must be secure, especially when you are in the Care sector. Sage Intacct stores all your data safely in the cloud, removing the risks that come with on-premise storage.

Traditional on-premises hosting works for many businesses, but it does come with additional costs and considerations.

Financially, you will have to consider the set-up cost of servers and server installation as well as the hardware and long-term IT infrastructure to maintain it.

Putting aside the upfront financial cost, on-premises servers require manual updates which come with their own risks; such as operational downtime, human error and security vulnerabilities if your updates are not timely.

By using a cloud-native product, like Sage Intacct, you benefit from:

Backups every 4 hours

Sage Intacct’s frequent backups means that your data is protected against loss due to hardware failures, cyber-attacks, or accidental deletions.

If anything were to happen, you only lose up to 4 hours of work, which is much more manageable than losing days or weeks of data.

These backups are part of an automated process, which reduces the risk of human error and ensures that backups are consistently performed without manual intervention.

Automatic quarterly updates

Your staff are stretched for time, so it is unlikely that they have the time to implement manual updates to your system.

Sage Intacct’s automatic updates give you new features and enhancements without any manual action. It also ensures that you are always on the most secure, compliance and reliant version at all times.

Each quarterly update happens seamlessly in the background, so you don’t have to prepare for any downtime.

24/7 centralised monitoring

With traditional servers, your security can only be monitored when you access the server. But with Sage Intacct you benefit from constant surveillance of your system

If you need to connect to other systems, like Epic Care, that will not be a problem with Sage Intacct’s open API and vendor marketplace. This API will allow your system to integrate effortlessly with various third-party applications, creating a unified platform for all your financial and operational data.

Implementation, the PKF SCS way

No Care Home looks forward to the intricacies of implementing new software, especially when this software is at the core of your business.

One of the major benefits of a cloud-based system, like Sage Intacct, for Care Homes is the ease of implementation. Contrary to on-premises solutions, Sage Intacct does not come with hidden costs which accompany server hosting and installation. This means no hardware, no wait for a physical installation and no risk of physical damage disrupting your system.

Our UK-based implementation, support and project management team are on hand to aid your journey from start to finish.

If you would like to discuss Sage Intacct for your Care Home or Care Group, please use the enquiry form and a member of the team will be in touch.

Frequently asked questions about Sage Intacct for the Care sector

Can Sage Intacct handle multi-entity financial management?

Yes, Sage Intacct supports automated multi-entity financials, allowing care homes to manage multiple locations and entities efficiently
How does Sage Intacct integrate with other systems?

Sage Intacct offers true cloud technology with an open API, enabling integration with other systems like payroll, and CRM. There is also a wide range of pre-build connections that you can browse on the Marketplace via this link.
What is Sage Intacct used for?

Sage Intacct is a cloud-based multi-entity, cloud accounting, budgeting, and financial management software that has many applications across a business. It can integrate with systems you already use to give you a holistic view of your business.
How much does Sage Intacct cost?

Like all business software, the price of the total solution is very subjective to the make up of the licences and the scope of the project. One of the key strengths of the product is that it is very flexible in terms of functionality but also very scalable in terms of users and data volumes. You can get an initial estimate for Sage Intacct HERE.
How long does Sage Intacct take to implement?

This is very subjective to your project requirements. There are various ‘quick start’ packages available for smaller projects with simple requirements. However larger projects will be driven by a formal scoping exercise and could include many elements such as system configuration, data migration, training, document design, user acceptance testing, project management and perhaps development services if there is an integration element. Smith Cooper will discuss your requirements and provide an initial estimate very early in our discussions. We will then firm this up as our discussion progress.
Is it easy to migrate to Sage Intacct?

The cloud based nature of Intacct means that it is quick to deploy and there is non of the usual consideration for technical requirements. However each migration is subjective to the scope of the project in the same way as any other new implementation. For Sage 50 users, there are various standard implementation packages, data migration tools and you can find out more about migrating to Intacct from Sage 50 in this article.