How to Set up Purchase Approvals in Sage Intacct
The approval configuration settings in Sage Intacct allow you to create approval policies tailored to your organisation’s needs.
In this week’s tip, you’ll learn how to set up purchasing approvals in Sage Intacct.
(Click the images to expand for easier viewing.)
Transaction Definitions
Before you start, you may want to make sure your transaction definitions are set up first.
Navigate to:
Applications > Purchasing > Transaction definitions
This defines how your transactions pass through the purchasing process.
In our workflow, Purchase Requisitions are converted to Purchase Orders, then Purchase Invoices, and finally, any credits if required.
We can set up approval processes for each stage of the workflow.
Managing Approval Policies
Navigate to:
Applications > Purchasing > Setup > Configuration
Scroll down to ‘Approvals’ and click ‘Manage’.
If you have any existing policies, you can edit them here or click ‘Add’ to create a new one.
Make your selection from the ‘Transaction definition’ dropdown, then choose from the ‘Rule type’ dropdown – you have many options here, including department and value-based.
We’ll select ‘Value Approval’ and click ‘Edit’.
As you can see, we have 4 levels of approval routing for different transaction values – each one has a set minimum of how many people need to approve it.
Once you’ve made your edits, click ‘Save’.
Now, all transactions in the system will follow the approval process you’ve set up.
If you need further assistance with approvals or anything else in Sage Intacct, contact us and we’ll be happy to assist you.
