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Sage Intacct for Care Homes

Experience real-time visibility and integrated business data within a scaleable finance system

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A financial system aligned with how care is delivered

Sage Intacct offers more than just flexible, robust and customiseable cloud accounting.

Powered by finance-first AI, Sage Intacct helps care homes and care groups connect finance and operations, consolidate multiple sites, reduce spreadsheet reliance and gain greater visibility across the organisation.

Built to scale, it provides greater cost control at individual home level, combined with powerful multi-entity reporting, intercompany and consolidation capabilities.

Real Customer, Real Results – See How Gold Care Homes is Benefiting.

Sage Intacct is helping Gold Care Homes manage growth with greater efficiency, visibility and control. By automating consolidation and reporting, the finance team can reduce manual processes, gain deeper insight and scale easily as new homes are added. Read more about Gold Care Homes’ Sage Intacct journey here!

 

Want to find out more about why Sage software is for you and your organisation? Click below!

Check Out Some Of Our Clients...

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    Sage Intacct

Sage Intacct is best-in-class cloud, AI-powered, financial software delivering deep accounting capabilities for Care Homes and Groups.

Globally, Sage Intacct has helped businesses increase revenue by 25% (without adding additional headcount), save over 400 person-hours annually and save 40+ hours per month on financial reporting, meaning you can spend less time on manual administration and more time making informed decisions that support your organisation.

Best financials management software for Care Homes

With Sage Intacct you can integrate non-financial data (resident headcount or bed occupancy), manage all your locations and entities in one place, and collaborate across departments.

Within the system, you can view your business’s financial health, make informed decisions and drive further growth.

Financial Control Expand Collapse

Eliminate month-end consolidation chaos. Cut finance team time by hours. See your true profitability, by site, by region and more, instantly.

Care homes operate across multiple sites with complex funding streams. That means your finance team spends weeks every month chasing data across spreadsheets which is time taken away from spotting cost pressures and improving margins.

Sage Intacct consolidates all your sites automatically. Real-time data feeds mean your team stops manual data entry and reconciliation, freeing them to focus on cost management and improving unit economics. AI assistance, built-in audit trails and compliance controls also reduce the burden of regulatory scrutiny.

The result: fewer nights spent on month-end stress, better visibility of your true profitability, and more time your finance team can invest in supporting growth.

Operational Efficiency Expand Collapse

Your occupancy drives everything – staffing, activity, revenue. But most care home operators can’t see the link between bed occupancy and actual costs. Finance and ops data sit in separate systems, so you can’t answer simple questions: what does this occupancy drop really cost us? what staffing do we need for the new wing?

Sage Intacct brings your operational data into financial reporting. Bed occupancy, resident headcount, activity levels and more all flowing into your P&L automatically. Now you can see instantly: the true cost per occupied bed, how staffing costs move with activity, where margin pressure is building.

As you grow to new sites, you don’t need to hire more finance staff. Sage Intacct scales with you. One system, all sites, one finance team managing the lot.

The result: you can make faster decisions about staffing, occupancy, and expansion because finance reflects your reality.

Scale with Control Expand Collapse

Acquire confidently. Integrate fast. Report to investors instantly.

When you acquire a new care home, you don’t want months of IT integration or finance team chaos. Sage Intacct is designed for multi-entity businesses. New acquisition? Onboard it in weeks, not months. Map the legacy chart of accounts to your standard ledger. Consolidate instantly. Investor reporting never breaks.

Scale by standardising once. One chart of accounts across all sites. One set of financial controls. One consolidated ledger that always balances. Whether you’re managing 5 care homes or 50, your board gets the same reliable, audit-ready reports every month. No manual consolidation. No version control chaos.

Investors and boards demand fast answers. Sage Intacct automates your reporting: P&L by site and portfolio, KPI dashboards (occupancy %, cost per bed, margins), budget variance analysis, all updated in real time.

The result: you acquire and integrate faster, investors get visibility and confidence, and your finance team stays ahead of growth, not buried under it.

Seamless Data Flow Expand Collapse

Stop piecing together fragmented data. One system connects rostering, billing, and finance.

Your care home runs on multiple systems. Rostering data lives in one place (with occupancy and staffing costs). Billing data in another (resident billing and activity). And finance in another still. Every month, your team manually extracts data from each system, checks it against the others, and spends hours reconciling mismatches. And you never quite know if your financial picture is accurate.

Sage Intacct becomes your financial hub. Its open API, and vendor marketplace, connects directly to your other systems and even your payroll platform. Real occupancy data flows in. Actual staffing costs flow in. Billing reconciles automatically. No more manual exports. No more spreadsheet mismatches. Your finance data is always current and always accurate.

As well as between systems, your data flows seamlessly between your team and other departments. They can access live data from anywhere, site managers see occupancy and cost trends in real time and leadership gets a single dashboard showing true profitability. And you control who sees what, so sensitive data stays secure.

The result: your finance team spends less time on data reconciliation and more time on analysis. Month-end close happens faster and your financial reports actually reflect how your business really operates.

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Explore more of our services, empowering your Sage success.

Support

Supporting your Sage software is our business.

Whether you're running Sage 200 or Sage Intacct, the smooth operation of your software is essential to the continuity of your business.

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  • Year-end assistance
  • Access to our Customer Portal
  • Remote connection software

Development

From Concept to Code, We Build What You Need.

Whether you're looking to streamline a business process, connect Sage to another system, or tweak how your software works day-to-day, our development team is here to make Sage work smarter for you.

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  • Accredited Sage Developers
  • Award-winning team
  • Proven track record of delivering solutions

Consultancy

Optimising your business with expert Sage consultancy

We’re a multi-award-winning Sage Business Partner, helping businesses across the UK get the very best from their Sage software. We combine expert knowledge.

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  • Technical Installation and Setup
  • Data Migration
  • System Training

Project Management

Stay Informed, Empowered and In Charge.

Project Management is a critical element to any software project. Regardless of the size and scale, working to an agreed plan and schedule is essential to achieving a successful outcome for all stakeholders.

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  • Enhanced Communication
  • Risk Mitigation
  • Quality Assurance

Client Services

Putting customers first, every step of the way.

Since our launch in 2014, we’ve driven significant growth by staying true to our core ethos: The Good Sage Guys to Deal With.

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  • Faster Response Times
  • Better Communication
  • Peace of Mind

Training

The right training plus the right partner, equals greatness

At PKF Smith Cooper Systems, we specialise in helping businesses like yours maximise the value of their financial systems, because we know that even small errors can have big consequences.

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  • Half day or full day sessions
  • Group sessions or one-on-one deep dives
  • Empower your team
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The answers you need, all in one place

Find quick answers to common queries about Sage Intacct for Care Homes.

  • Can Sage Intacct handle multi-entity financial management?

    Yes, Sage Intacct supports automated multi-entity financials, allowing care homes to manage multiple locations and entities efficiently.

  • How does Sage Intacct integrate with other systems?

    Sage Intacct offers true cloud technology with an open API, enabling integration with other systems like payroll, and CRM. There is also a wide range of pre-build connections that you can browse on the Marketplace via this link.

  • What is Sage Intacct used for?

    Sage Intacct is a cloud-based, AI-powered, multi-entity, accounting, budgeting, and financial management software that has many applications across a care home. It can integrate with systems you already use to give you a holistic view of your business.

  • How much does Sage Intacct cost?

    Like all business software, the price of the total solution is very subjective to the make up of the licences and the scope of the project. One of the key strengths of the product is that it is very flexible in terms of functionality but also very scalable in terms of users and data volumes. You can input your requirements in our quote form, and the team will be in touch.

  • How long does Sage Intacct take to implement?

    This is very subjective to your project requirements. There are various ‘quick start’ packages available for smaller projects with simple requirements. However larger projects will be driven by a formal scoping exercise and could include many elements such as system configuration, data migration, training, document design, user acceptance testing, project management and perhaps development services if there is an integration element. Smith Cooper will discuss your requirements and provide an initial estimate very early in our discussions. We will then firm this up as our discussion progress.

     

  • Is it easy to migrate to Sage Intacct?

    The cloud based nature of Intacct means that it is quick to deploy and there is non of the usual consideration for technical requirements. However each migration is subjective to the scope of the project in the same way as any other new implementation. For Sage 50 users, there are various standard implementation packages, data migration tools.

What our clients have to say...

The biggest benefits [of Sage Intacct] for us so far are having more powerful capabilities, such as the planning module, allowing us to put our budgeting and forecasting process into a system rather than working off of countless spreadsheets. 

Alex Prentice

at Medical Research Network

It’s nice being able to log on to the system [Sage Intacct] just from a web browser wherever you are, instead of having to think about server locations, VPNs, remote desktops, arranging for support desks to deliver updates manually, and on top of that, having a user friendly interface that even non-Financial personnel can interact with and access, taking Financial systems from a back office function to something that is visible across the organisation. 

Alex Prentice

at Medical Research Network

We quickly found that Sage Intacct handled multi-entities, multi-currency, and more dynamic reporting a lot better, and as requirements from the rest of the business also grew so that Finance as a function could deliver more value, it was clear why the change in system was required. 

Alex Prentice

at Medical Research Network

PKF Smith Cooper System’s team impressed throughout the process with their knowledge, attentiveness and ability to find solutions for us.

Alex Prentice

at Medical Research Network

Ian, Philippa, Haris, and the team, were always on hand and incredibly helpful to assist with the process, whether it was just offering advice, or taking our data and harvesting it for us to be ready for the new system. 

Alex Prentice

at Medical Research Network

We had regular touch points with the team and were never waiting an unreasonable time for resolutions or turnarounds on queries/projects. 

Alex Prentice

at Medical Research Network

PKF Smith Cooper Systems consistently impress with their technical expertise and professional approach. Whether we bring them a new idea or a complex challenge, they deliver innovative, reliable solutions – and always with outstanding support throughout implementation.

Michael Dixon

at Entrepreneurs Forum

Good insight into the various modules of Sage… For my new colleague, this was a good first look into Sage … It was good having the Q&A section at the end, along with seeing the different ways you could do the same thing. It was very good though, all presenters were interesting and did a good job at answering our various questions.

Shannon Phillips

Accounts Assistant at Boud Minerals Ltd

Good event, great insight and useful information. I would definitely come to these events again in future, thank you.

Ashley Gordon

at The National Forest Company

PKF Smith Cooper Systems: absolutely fantastic from initial contact, webinar and finally conference. Met a number of key people after initial signpost from cheekily calling MD on his mobile – he took time to listen! Impressed by the process, presentations getting us to the right upgrade product. Looking forward to understanding what can be done on price for a growing SME charity £8m to in 25/26. Had significant amount of time from Sam Pidgeon and Philippa. Including a demo on Intacct plus explanation of proof of concept. Excellent overall, well worth the time.

Bev Swift

Interim Finance Director at The National Forest Company

Using PKF Smith [Cooper Systems] as our implementation partner enabled the journey to Sage Intacct to be a straight forward and painless experience.

Jayne Woodhouse

at B.J Waters Transport Limited

Using PKF [SCS] made our transition to Sage as streamlined as we could have hoped. The bespoke integration between our traffic management system has made Sage the perfect solution for us. I would also like to say the aftercare has been second to none. Nothing is too much trouble. Thank you.

Lauren Marshall

at B.J Waters Transport Limited

Thank you very much for your assistance with this project. It was an absolute pleasure working with you, in fact the best interaction we have had to date in relation to our Sage solution.

Gary Meadows

Service Project Manager at GMG Color

I use PKF [SCS] support and can honestly say they are very good, very helpful, quick in responding and helping resolve my issues or queries I have sent over to them. The day has been very informative and a good catch up with Craig and Vanessa. Thank you all for a great event.

Diane Scott

Finance Manager at Dalrod UK Ltd

Dicksons have been working with [PKF] Smith Cooper for over 9 years now. [PKF] Smith Cooper has provided us with a platform to help our business become more informed and data lead, in turn allowing us to analyse customer needs more efficiently.

Rachel Coates

Retail Operations Manager at Dicksons

[PKF] Smith Cooper was amazing at ensuring that we had as many consultations as we needed to ensure the package was right for our business and our workforce.

Rachel Coates

Retail Operations Manager at Dicksons

Not only has [PKF] Smith Cooper provided us with the tools and software we needed, but they have also helped us build reports which are specific to our business needs, really going above and beyond.

Rachel Coates

Retail Operations Manager at Dicksons

[PKF] Smith Cooper does not shy away from a challenge and they understand our industry needs and requirements. They bring their wealth of experience to the table when we are working on new business strategies. Sometimes, they may not know the answer there and then, but they will always try their hardest to find out a solution for you, no problem.

Rachel Coates

Retail Operations Manager at Dicksons

PKF Smith Cooper have been our Sage Business partner for a number of years. From our Account manager, the team on the help desk, developers we have total trust. We work our sage hard and our support team are always a call away if we need anything.

Martin Aldridge

General Manager at Medical World Group

Overall very happy with the service provided by PKF SCS. Throughout the years always efficient, reliable, and very pleasant and helpful team. Many thanks.

at Hearing Products International Limited

Your willingness to show us how to sort problems, rather than just magically doing them in the background, is exactly what attracted me to moving over to [PKF] Smith Cooper. It does feel like we have a partner, rather than just a vendor, in this process.

Jon Whiten

Owner at DeeGee Controls LTD

Just a quick note to say we had an excellent training session yesterday with Sufyan. He had a really clear and structured approach. The team were very pleased and excited. Great job.

Paul Bartlett

Managing Director at Palamatic

PKF Smith Cooper Systems understands that there is more than one way to get to a result in Sage and they help us find the best way for our business. Most telephone support lines I do not use, but with PKF Smith Cooper Systems, they are essential to fix little quirks of any system and to keep everything running effortlessly.

Ross McManus

Managing Director at MP BioScience

To make sure our employees, and business on a whole, get the most out of Sage 200 Manufacturing we rely on PKF Smith Cooper Systems’s training.

Ross McManus

Managing Director at MP BioScience

To us, PKF Smith Cooper Systems is crucial to the smooth running of our Sage 200 and, essentially, our business. We use Sage 200 Manufacturing and PKF Smith Cooper Systems have helped us immensely in getting the most out of this software.

Ross McManus

Managing Director at MP BioScience

Smith Cooper is an extension of our business not a supplier! Hope is always at the end of the phone and nothing is too much hassle.

Donna Friskney

at Tennants UK Ltd

Derventio Housing Trust has worked with [PKF] Smith Cooper for over 15 years. They have always been on hand for any help with Sage 200 and Sage 50. The staff are polite on the phone and in person, and turnaround times with queries are very efficient.

Karan Johal

Finance Director at Derventio Housing Trust

[PKF] Smith Cooper has worked with us for many years. They have helped us put a Sage system in place that is perfectly tailored for our construction business and its specific needs. Through a culmination of tailoring the programme itself – and creating bespoke reports – we have everything we want in real-time at our fingertips.

Libby Price

Director at B Price

Whenever there is a query or change required, the team are incredibly helpful and responsive. We wouldn’t hesitate to recommend them to anyone looking for help with their Sage products.

Libby Price

Director at B Price

Been a great and insightful session with lots of experienced speakers.

Archie White

at Audio Logic

It has been a great experience for me today. Updated on many new ideas and tech. I had a lovely time.

Financial Controller at Chesterfield Poultry Ltd

Thank you to Sufyan and Pete for their support in our CRM project. Very helpful and friendly.

Georgia Lomas

Group Marketing Manager at Camozzi Automation Ltd

All of the Smith Cooper employees that I have dealt with have been very helpful and friendly.

at Audio Logic

Blue Diamond STL has partnered with [PKF] Smith Cooper for a number of years and has always received a top level of service and support. [PKF] Smith Cooper has provided a wealth of knowledge and understanding when supporting the wide range of Sage products and add-ons that we use. I would certainly recommend [PKF] Smith Cooper to any other business as a number one Sage partner.

Rod Paterson

IT Manager at Blue Diamond STL

I would like to express my gratitude to Owen and [PKF] Smith Cooper for the 2-day course which proved to be a very useful training exercise and provided us with a greater understanding of the SAGE 200 capability. Certainly, Owen’s relaxed approach and wealth of experience made the training worthwhile.

Martin Eastaff

at Fairfield Solutions

Support, development, communication 100% amazing. Replies are sent to any enquiry. All issues are sorted in timely manner.

Alina Endruze

at RS Hydro Limited

We moved to [PKF] Smith Cooper not long after I joined LOROS in December 2014. They have not only helped us upgrade our Sage 200 product to make us Making Tax digital Compliant but also helped us successfully introduce electronic document management and web based requisition systems that have streamlined our processes and saved the charity money.

Wayne Matts

Financial Director at LOROS

Whenever we have a query, [PKF] Smith Cooper has been very responsive and helpful. We are happy to recommend them to anyone looking for help with their Sage products.

Wayne Matts

Financial Director at LOROS

Brilliant event! Good content and speakers.

Afzal Ghumra

at De Montford University S.U Ltd

It has been great working on this project with yourselves at Team PKF SCS.

Vivek Goradia

Director of Finance at Gold Care Homes

Highly Recommend. Sufyan and Pete have been fantastic to work with – responsive and technically excellent, small issues and tweaks dealt with instantly, bigger improvements and enhancements understood and executed in good time, I have full confidence in them, PKF [SCS] and future enhancements as our business continues to grow.

Michael Oswell

Sales Director at RS Hydro

[We were] allocated an implementation consultant who had excellent product knowledge and a good understanding of business processes[…] Despite a remote implementation model there was regular access to the implementation consultant to track project progress, discuss issues/problems and identify resolutions.

Chris Woodhouse

Company Accountant at B.J.Waters Transport

Because we’re a franchise business, it does put a twist on things – but Craig and Richard understood that. And it’s that level of understanding about our challenges and their ability to take them on that helps the success of the implementation.

Tom Scott

IT Manager at Dalrod

We’ve worked with [PKF Smith Cooper Systems] for quite a long time, therefore the trust is there. When we have any issues, the Support Service is always there.

Swisstulle

Lindsey Bristow

General Manager at Swisstulle

Sometimes it was a little bit complicated how we were trying to set our structure up and what we wanted to get out of [Sage] Intacct, but Ian and Sam were full of ideas and came up with really good suggestions for everything. We had a lot of troubleshooting sessions and they were able to find resolutions. Haris has given a lot of support all the way through the process as well. He’s very confident and very capable.

We felt very supported – if you contacted somebody, you got a response very quickly. You never felt like you’d been left out on a limb.

Amy Knights-Allen

Accountant at Maydencroft

The PKF Support team are very helpful and patient when queries are raised. They work through Year End processes with me, allowing me to understand exactly what is happening as we go.

Clare Griffiths

Finance and Admin Manager at HTRAK

Smith Cooper streamlined our processes and saved our charity money. They upgraded our Sage 200 for MTD compliance and implemented new electronic document and web-based requisition systems.

Wayne Matts

Financial Director at Loros