When to Replace Your Accounting System Server
If you’re hosting your accounting software on your own server, you might be wondering whether you need to upgrade or if you can squeeze a few more years out of that old server.
A replacement is expensive, so you want to be sure you’re making the right call while protecting your business from possible security risks.
In this article, we’ll go through the signs your server is ready to retire and explore some better alternatives that’ll save you time and money.
Signs it’s Time to Replace
It’s difficult to say how long servers last because there are many factors. Maintenance practices, workload, hardware quality and more can all affect their lifespan.
The manufacturer usually sets an end-of-life date, when they will no longer cover the server. In the industry, there’s a general rule of thumb to replace your server every 5 years. However, some people report keeping them running longer. Your IT support provider is best placed to advise you on this.
There are a few signs that suggest your server needs to be replaced, which will help give you an idea of your individual situation.
6 signs you may need to say goodbye to your old server:
- Frequent crashing or downtime
- Slow loading speeds
- Error messages
- Running out of storage
- Security vulnerabilities
- Only supports old operating systems
- Rising maintenance costs
These signs can suggest that your server is no longer compatible with your software, can’t keep up with the volume of data you’re processing, or simply has become too old and maintaining it is more expensive than buying a new one.
Don’t wait for a full-blown server meltdown. Start exploring the next steps now to prevent significant downtime or possible security breaches.
What Are Your Options?
You could of course go ahead and buy a new server, but you’ll have to deal with more hardware expenses again a few years down the line – or sooner, if you experience significant growth within that time.
With cloud hosting, you don’t have to worry about any of that. The hosting company hosts your software on their servers and takes on all the associated responsibilities. All you do is log in and you’re good to go.
Why cloud accounting is a game-changer:
- Work from anywhere
Accessible from anywhere with an internet connection, making it useful for businesses with remote workers or multiple locations – no need for expensive remote access servers!
- Grows with your business
Only pay for the storage you use and easily add more storage or users when you need them, without having to source additional hardware or bring in the IT wizzes.
- No more server maintenance costs
Say goodbye to energy-consuming servers and server room equipment, replacement parts, scary repair bills and taking up office space.
- Enhanced security measures
Benefit from the hosting provider’s in-house cyber security expertise looking after your data, taking backups and maintaining the servers to the highest standards.
Cloud hosting companies have access to the best cyber security expertise and resources which allows them to continually invest in their security. The security measures are far more sophisticated than what can be achieved in-house by most small to medium businesses.
This means that, despite misconceptions, your data is safer in the cloud.
Cloud Accounting Software
Sage offers 3 cloud-hosted options to suit different business sizes and industries:
Cloud-native accounting platform for medium-sized growing businesses, especially those with multiple entities or locations. Highly customisable, with an open API for seamless integration and automatic quarterly updates without the downtime.
Powerful and straightforward cloud accounting system for small to medium businesses looking to manage their core financials online. Accessible from anywhere with internet and perfect for businesses looking to take a step up from Sage 50.
Although on-premises by nature, Sage 200 Professional can be hosted on Microsoft Azure to bring the wealth of features to a cloud deployment. If you already have Sage 200 Professional and want to benefit from the cloud, this could be an option.
Accounting Software Hosting Services
We deliver and support Sage Intacct, Sage 200 Standard and Sage 200 Professional for businesses of all shapes and sizes. Whether you’re ready to go full cloud or looking for hosting services such as Microsoft Azure or dedicated hosting, we’ve got you covered.
Let’s chat about your current setup and how we can help future-proof your business, without the server stress.
To find out more about our hosting services, please complete the enquiry form.
