Processing a Supplier Payment

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Processing a supplier payment in Sage 200 can be completed in a range of different ways.

However, if you want to produce a remittance then only one of these ways will work for you.

In order to process a supplier payment in Sage 200, you need a Payment Processing Routine.

The Payment Processing routine will pay your suppliers, produce a remittance and, if set up for E-banking, it will create you a file that you can upload straight into your bank account.

In some cases, you don’t want to pay a chunk of your suppliers, despite this you still need a remittance.

Here’s how to achieve this in Sage 200:

Purchase Ledger > Period End Routines > Payment Processing > Generate Suggested Payments

  • Select a Remittance Date.
  • Choose the age of the invoices you wish to pay.
  • Produce the Suggested Payment Report if required. At this point, this will be all suppliers with invoices overdue by the number of days selected.
  • This can also be viewed in the workspace Suggested Payments – this screen can be filtered and amended and can be more useful than a report for quickly finding information.

Purchase Ledger > Period End Routines > Payment Processing > Amend Suggested Payments

  • You can pay invoices that do not fall within the dates specified in the Generate Payments option, as long as the suppler has a transaction which did. However, if a supplier did not meet the criteria and does not appear in the Suggested Payments report, you cannot add/amend it here.

E.g this screenshot shows transaction due 11/06/2016 which is after the remittance date. As the first transaction due 06/02/2016 fell within the parameters specified, all outstanding transactions on that supplier will show.

  1. Amend Payment column for transactions if required.
  2. Options to Pay All, Pay None, or Pay Now.

Pay Now option will pay that single supplier and produce a remittance (depending on whether this is set up in the Payment Group). See screenshot below.

  • Select Remittance Date, Allocation Date, references and Bank Account.
  • Press OK.

You can do this individually for each supplier within this suggested payment if required. If you try to amend a payment that has already been made or amended, you will get the following message:

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NB: Be advised that the information/accuracy in this article may differ depending on which version of Sage 200 you use, as a result, some options and processes might look different. For all support queries please email [email protected].

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